We are a team-oriented architectural practice seeking a full-time Receptionist / Administrative Assistant to join our firm. The successful candidate will become a key member of our administrative team and will be responsible for a variety of tasks and initiatives essential to successful business operation.
About Us
Established in 1992, Acton Ostry Architects is a leading Canadian architectural studio recognized for the design of eloquent and inspiring buildings. Our design approach is characterized by rigour and collaboration. These values extend to all areas of practice including the administrative areas in which the Receptionist / Administrative Assistant will participate. Our 50+ member team works in a bright, spacious, open-concept studio in the heart of vibrant, eclectic Mount Pleasant.
What You'll Do
Be the welcoming face of the office—manage reception, calls, deliveries, and daily office operations
Keep the office running seamlessly by overseeing facilities, supplies, and service providers
Coordinate meetings, travel, and team events
Maintain organized and efficient filing systems, databases, and archives
Provide administrative support across operations, marketing, finance, and leadership
Support project teams with documentation, tracking, and contract administration tasks
Help manage project records and correspondence (RFIs, shop drawings, change orders, etc.)
Assist with permit documentation and ensure compliance requirements are met
What You Bring
2+ years of experience in an office environment (experience in architecture, engineering, or construction is an asset)
Strong organizational and multitasking abilities
A proactive, detail-oriented approach
Excellent communication and interpersonal skills
Ability to work in both Mac and PC environments and quickly learn new systems
Sound judgment and discretion when handling confidential information
Ability to manage competing priorities and meet deadlines
The starting salary will be $50,000 or more, commensurate with experience and ability. Acton Ostry Architects offers a competitive benefits package, professional development opportunities, an in-house mentorship program and a wide variety of engaging social activities.
Please forward a cover letter and resume to: [email protected]. All inquiries will be kept confidential. Only qualified applicants will be contacted. No phone calls or hardcopies please.